Finally, follow the steps to export it to Excel.The list will open up and show its contents and columns.Look for the ‘Lists’ or ‘Site Contents’ section on the left panel.Sign in with your credentials and make sure you have permission.Open your web browser and go to the SharePoint site with the list.To export a SharePoint list to Excel, do the following: This combination provides valuable insights and boosts productivity for tracking projects, analyzing financial reports, and more. To sum up, the integration between SharePoint Lists and Excel is a great solution for managing and analyzing data efficiently. By exporting the list to Excel, they got access to data manipulation tools and finished their tasks. They needed to make complex calculations and create interactive dashboards. Recently, a colleague was having trouble analyzing the sales data kept in their SharePoint List. Let me share an experience related to this. Then, you can analyze the exported data using Excel functions, macros, or visualizations. You can move your SharePoint List data to an Excel spreadsheet without difficulty. On the other hand, Excel brings advanced calculations, customizable charts, and pivot tables.Īlso, SharePoint Lists can be connected with Excel through exporting. SharePoint Lists offer structure for data storage, allowing easy sorting, filtering, and grouping. This duo simplifies data management and boosts collaboration within organizations. SharePoint enables you to store and track information, while Excel offers powerful analysis tools. SharePoint Lists and Excel are must-haves for managing data in an organized way. Microsoft Support suggests using alternative methods, such as Power Query or PowerShell scripts, when exporting large lists of more than 50k items or exceeding 2 GB of storage capacity, for better performance and efficiency. This includes column formatting, calculated fields and custom views applied in SharePoint. Keep in mind that when exporting a SharePoint list to Excel, all data from the list will be included.
#Sharepoint export list download
The file will download to your computer or open in Excel.
#Sharepoint export list how to
This article will outline how to export a SharePoint list to Excel in a few steps. One great feature is the ability to export a list to Excel. However, the Item Type and Path columns are added to the Excel table so you can filter and sort the data, based on its type and location or subfolder of the list.SharePoint is a robust collaboration platform that enables organizations to efficiently manage and share information. If your SharePoint list contains folders, the folder structure does not appear in the resulting Excel table. Changes made to the Excel table will not be sent to the SharePoint list. To bring a fresh copy of the SharePoint list to Excel, select Refresh All on the Data tab. If prompted and you trust the SharePoint site, in the Excel security page, select Enable.Įxcel creates an Excel table with a one-way data connection based on a web query file. To change the name and location, use your browser's Save as. Note: If you save the file, the default file name for the first copy is query.iqy, and it is placed in the default download folder for your browser. (On macOS, from the command bar above the list, simply select Export to CSV.) Open the list whose data you want to export.įrom the command bar above the list, select Export > Export to CSV as the type of data output. When exporting to CSV, you can export a maximum of 30,000 rows of data.
However, the Item Type and Path columns are added to the Excel table so you can filter and sort the data, based on its type and location or subfolder of the list. Changes made to Excel table will not be sent to the SharePoint list. The list should appear in Excel.Įxcel creates an Excel table with a one-way data connection based on a web query file. In the Excel Import Data dialog box, select the How you want to view this data and Where do you want to put the data options.
If prompted and you trust the SharePoint site, in the Excel security page, select Enable. If needed, select OK > Open after the file download begins. Note: If you save the file, the default file name for the first copy is query.iqy, and it is placed in the default download folder for your browser.
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